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Understanding ATIP reports
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canuck25 View Drop Down
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Points: 831 		Post Options Post Options   Thanks (0) Thanks(0)   Quote canuck25 Quote  Post ReplyReply Direct Link To This Post Posted: 28 Mar 2013 at 3:32pm
By the way, I just noticed something incredibly strange in my GCMS report. On page 1, in CASES section under "Responsible Officer" the information is as follows (some redacted by me for privacy reasons): 

Responsible Officer 1:
Created Date: 2004/08/14 15:35:08
Created By: SADMIN
Updated Date: 2006/03/08 08:58:22
Updated By: BXXXX
Primary: Y
User ID: B8096
Last Name: XXXX
First Name: XXXX
Responsible Office: St. Clair CIC

What surprised me was the Created by and Updated dates: in 2004 and 2006, respectively. That was long before I even applied for PR and had even visited Canada. Any idea what these dates refer to?
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akella View Drop Down
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Points: 714 		Post Options Post Options   Thanks (0) Thanks(0)   Quote akella Quote  Post ReplyReply Direct Link To This Post Posted: 28 Mar 2013 at 2:28pm
Originally posted by canuck25 canuck25 wrote:

The copy of the physical file had 2 pages expunged, stating that they were not available due to section 20 or something like this.

Yes, this would've been the useful part (risk indicators - as in mcm's post that has been quoted multiple times - he is the only one who was able to obtain those).

Originally posted by canuck25 canuck25 wrote:

1. ACTIVITIES - CSIS Clearance and its sub-activity Request Security Clearance have blank Statuses. Is this normal?

Yes, they don't show the status / dates of CSIS Clearance.
Apparently, it can endanger national security.

Originally posted by canuck25 canuck25 wrote:


2. CASES: my FOSS Clearance Expiry is March 13 2013 and RCMP Clearance Expiry is March 28 2013. Will the CIC need to request both of these clearance again while they are waiting to review the RQ and will this affect the process of the application?

Yes, they will have, but FOSS they are doing themselves (simple check) and RCMP/CSIS they are sending via batch requests from GCMS (~1 week to come back, unless there are issues).  So it should not affect processing.
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canuck25 View Drop Down
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Points: 831 		Post Options Post Options   Thanks (0) Thanks(0)   Quote canuck25 Quote  Post ReplyReply Direct Link To This Post Posted: 28 Mar 2013 at 1:59pm
Hi folks,

This is actually a much needed thread given how many of us are requesting the notes. I've made two requests - for copies of the physical file, as well as the GCMS notes.  I was hoping to understand why I was RQed but neither document contained any relevant information. The copy of the physical file had 2 pages expunged, stating that they were not available due to section 20 or something like this.

The GCMS computer notes make no mention or reference to RQ issuance at all, other than noting that my response to the RQ was received by the local office. 

I called the CIC to ask whether the GCMS report should include a reason for RQ and was told that typically they have no visibility into, and we no access to, this information via GCMS notes requested under ATIP.

In addition, I was told that if any of your clearances (my FOSS Clearance Expiry is March 13 2013 and RCMP Clearance Expiry is March 28 2013) expire while the RQ is in process, they will need to be requested again, which will add further delay to the processing of the file. 



Edited by canuck25 - 28 Mar 2013 at 2:27pm
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akella View Drop Down
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Points: 714 		Post Options Post Options   Thanks (0) Thanks(0)   Quote akella Quote  Post ReplyReply Direct Link To This Post Posted: 28 Mar 2013 at 1:38pm
Originally posted by Rqcadet Rqcadet wrote:

Dear Akella,

The only closest date is under Document section whcih as mentioned earlier in my post says Certificate- 1, updated date- 2012/12/11 & status- Damaged in production.

Does this give you any other clue??/


No clue in the sense of what exactly happened - as whatever Feb 26, 2013 update is referring to - it is not showing up in this standard privacy report.  But my previous comment still stands - someone (a live person) actually touched your file, so this should be good.
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Points: 227 		Post Options Post Options   Thanks (0) Thanks(0)   Quote Rqcadet Quote  Post ReplyReply Direct Link To This Post Posted: 28 Mar 2013 at 12:30pm
Dear Akella,

The only closest date is under Document section whcih as mentioned earlier in my post says Certificate- 1, updated date- 2012/12/11 & status- Damaged in production.

Does this give you any other clue??/
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Rqcadet View Drop Down
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Points: 227 		Post Options Post Options   Thanks (0) Thanks(0)   Quote Rqcadet Quote  Post ReplyReply Direct Link To This Post Posted: 28 Mar 2013 at 12:27pm
Dear Akella,

Sorry forgot to look a the events & notes column. The Notes column shows the last update of my RQ received i.e. Nov 28, 2011 & the Events shows last updated date of Nov 08, 2011, about my Citizenship test which says completed.

Does the new updated date of FEB 26, 2013 have any relevance still???
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Points: 227 		Post Options Post Options   Thanks (0) Thanks(0)   Quote Rqcadet Quote  Post ReplyReply Direct Link To This Post Posted: 28 Mar 2013 at 12:22pm
You made my day Akella, by quoting that if it is not SAdmin then there is posibility some live officer has touched the file.

It is showing updated date as Feb 26, 2013, time 13.14.33 and the Updated by column shows DXXXX (4 digit no) and not SAdmin

Regarding the XXXXXX-tt description query , the location for me is blank. There is no info. Only the nos. are 201637-tt . I hope it does not mean check RQ in 2016. I have submitted my Rq mine in Nov 2011 & the initial application in 2010. If you calculate 6 yrs from 2010, then 2016 is the number. Oh my God!!! I hope this is not the intepretation of this no.

But still you are a STAR!!! Thank you for yr assistance.

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akella View Drop Down
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Points: 714 		Post Options Post Options   Thanks (1) Thanks(1)   Quote akella Quote  Post ReplyReply Direct Link To This Post Posted: 28 Mar 2013 at 12:03pm
Originally posted by Rqcadet Rqcadet wrote:


Cases
Updated Date- 2013/02/26 13.14.33

I almost missed the most important part - look through the timestamps on the events and notes and see which one has the update date close to this one - they updated your record with something. It might be a technicality (i.e. a supervisor going through the files, or system going through the records in batch and updating something, etc.), but otherwise - someone touched your file.
If the user code there is not SADMIN, then it is likely not the system, but rather a warm body. (which I believe is good news for you - at least, it is moving somewhere)
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Points: 714 		Post Options Post Options   Thanks (0) Thanks(0)   Quote akella Quote  Post ReplyReply Direct Link To This Post Posted: 28 Mar 2013 at 11:53am
Originally posted by Rqcadet Rqcadet wrote:

Hi all,
Needed help to understand my ATIP report received recently. Looks like CIC has made this option also difficult for us to understand our own reports. The reports has only info on updated by & created by info in code form. And also info only on the text of the letter sent to me in form of RQ. Test shows passed,

But point of confusion is the following info which I am unable to understand:


See below

Quote
Cases
Updated Date- 2013/02/26 13.14.33
case stage- Assess - DOES IT MEAN AN OFFICER HAS MY FILE FOR ASSESSMENT???

Likely not, it is a generic status, essentially equivalent to "In Process".

Quote
Concurrent-N - WHAT IS THE MEANING???

There are no other concurrent applications from you in progress.

Quote
Updated - 2012/12/17
Holder- RC-3275 -- WHAT DOES THIS NO. SIGNIFY????

Office code, that your file was assigned to. I have the same office & code and it is St.Clair.

Quote
PRIORITY- 2-Medium- DOES IT SIGNIFY ANYTHING???
Retention Period- 6 -- DOES IT MEAN anything??? MY FILE WILL BE KEPT FOR 6 MONTHS OR 6 YEARS AND Where & FOR WHAT????

Generic priority & retention period. Do not mean anything special.

Quote
Description- 6 digit no-tt i.e. XXXXXX-tt - DOES IT GIVE ANY indication what it means???

Goes together with physical file location and must mean something for CIC from their internal process perspective (though not necessarily for you). In my case (RQ on file),
Location: Residence assessment shelf > code month 2012
Description: 2012 month - RQ-CPCS

Quote
Type- Certificate - WHICH CERT IS THIS???? My Citizenship Cert????

Yes (if it is in certificate preparation section).

Quote
Status- Damaged in Production -   What does this mean???? Are they delaying me because of this????????

Unlikely (unless you think that your oath would have happened this week otherwise). They moved to plain paper citizenship certs anyway, so I believe these days they can just re-print a certificate themselves.

Hope this helps.


Edited by akella - 28 Mar 2013 at 11:58am
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Points: 227 		Post Options Post Options   Thanks (0) Thanks(0)   Quote Rqcadet Quote  Post ReplyReply Direct Link To This Post Posted: 28 Mar 2013 at 11:36am
Hi all,
Needed help to understand my ATIP report received recently. Looks like CIC has made this option also difficult for us to understand our own reports. The reports has only info on updated by & created by info in code form. And also info only on the text of the letter sent to me in form of RQ. Test shows passed,

But point of confusion is the following info which I am unable to understand:

Cases
Updated Date- 2013/02/26 13.14.33
case stage- Assess - DOES IT MEAN AN OFFICER HAS MY FILE FOR ASSESSMENT???
Case status- Open
Concurrent-N - WHAT IS THE MEANING???
Foss clearance expiry- 2012/07/25
RCMP Clearance expiry - 2012/08/09


Profiles
Updated - 2012/12/17
Holder- RC-3275 -- WHAT DOES THIS NO. SIGNIFY????
PRIORITY- 2-Medium- DOES IT SIGNIFY ANYTHING???
Retention Period- 6 -- DOES IT MEAN anything??? MY FILE WILL BE KEPT FOR 6 MONTHS OR 6 YEARS AND Where & FOR WHAT????
Description- 6 digit no-tt i.e. XXXXXX-tt - DOES IT GIVE ANY indication what it means???


Document
Electronic Document
Certificate:- 1
Updated date- 2012/12/11
Type- Certificate - WHICH CERT IS THIS???? My Citizenship Cert????
Status- Damaged in Production -   What does this mean???? Are they delaying me because of this????????


Please somebody reponse to this query of mine.

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